Records Management Office Specialist

The Oregon Health Authority (OHA), Public Health Division (PHD), Center for Health Statistics (CHS) in Portland, Oregon, has a career opportunity for two (2) Records Management Office Specialists. These positions will be responsible for reviewing and processing vital records to determine if records meet legal standards for registration in the state vital records system.

These are full-time permanent positions and are represented by a union, SEIU Human Services.

What will you do?

As a Records Management Office Specialist, you will review and process vital records to determine if records meet legal standards for registration in the state vital records system; complete quality assurance review to ensure information on vital records meets state and national data standards; and prepare vital records for preservation following state archive standards. You will also provide office and administrative support, such as filing vital records and sending out forms for the Records Management Program. Additionally, you will provide general office support, such as sorting and distributing mail for the Center for Health Statistics.

What we are looking for:

Minimum Qualifications:

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR

An associate degree in any field; OR

An equivalent combination of education and experience.

Desired Attributes:

• Experience with records and information management, including reviewing records or documents for accuracy and completeness within established criteria.
• Experience performing data entry, contacting customers to obtain information, and tracking and compiling documents.
• Experience with problem solving and organizational skills.
• Experience working productively with many priorities, competing deadlines and assignments.
• Experience applying and explaining or clarifying laws, rules, policies, and procedures.
• Experience in Word, Excel, Outlook, PowerPoint, Teams, Adobe Acrobat, and tracking or file management software.
• Experience creating, promoting, welcoming, and maintaining a culturally competent and diverse work environment.

Working Conditions:

The work of the Center is mission critical. Due to the nature of the duties for this position, 100% of the work is conducted in the office at the Portland State Office Building located at 800 NE Oregon Street, Portland five days a week during standard office hours for the first 6 months working in the position. Remote work, no more than one day per work week, may be considered after working in the position for 6 months if remote work meets business and operational needs. Remote work may also occur on occasion in the event of emergency or closure.

What's in it for you?

The Public Health Division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.

• We offer exceptional medical, vision and dental benefit packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
• Paid Leave Days:
  • 11 paid holidays each year.
  • 3 additional paid personal business days each year.
  • 8 hours of paid sick leave accrued each month.
  • Progressive vacation leave accrual with increases every 5 years.
• Pension and Retirement
• Student Loan Forgiveness; Public Service Loan Forgiveness (PSLF) The PSLF program may forgive student loan balances after you’ve made the equivalent of 120 qualifying monthly payments. 
• Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Click here to learn more about State of Oregon benefits.

Application Deadline: 12/16/2024

Monthly Salary Range: $3,218 - $4,338

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.