The Program Assistant plays a key role in supporting the Oregon Public Health Association (OPHA) in its programmatic and operational activities. This position provides administrative and logistical support for the Board of Directors, membership, committees, and Special Interest Sections. The Program Assistant also supports the logistics and coordination of events, including the premier public health event in Oregon, the OPHA annual conference.
The Program Assistant work closely with the Executive Director (ED) to execute OPHA’s mission and programs. This is a remote, part-time position of 20 hours per week, with occasional in-person requirements for events.
Roles and Responsibilities
Administration
- Provides administrative support for the board of directors, sections, and committees including scheduling, invitations, agendas, minutes, and reports.
- Serves as a primary contact for OPHA by phone, email, web, and social media.
- Manages the OPHA website, including the events calendar and job board.
- Manages the social media accounts on Instagram, Facebook and LinkedIn.
- Maintains organizational records, files, and archives in collaboration with the ED.
- Develops online forms for events, surveys, member services, and other activities.
- Develops flyers, announcements, programs, and other promotional materials.
- Develops the OPHA monthly newsletter and other announcements.
- Manages membership services including registrations, renewals, and reports.
- Attends community and networking events to host an exhibit booth.
- Assists with planning and executing the OPHA Annual Conference, including:
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- Online and on-site registration
- Coordinating keynote, presenter, and moderator participation
- Developing, organizing, and distributing conference materials
- Overseeing sponsor and exhibitor logistics and deliverables
- Administrative support for annual business meeting
- Coordinating awards for the annual awards luncheon
- Developing, dispersing, and interpreting conference evaluations
- Position occasionally requires travel, long work days, and work on evenings and weekends.
Experience
- 1-3 years of administrative or program support experience.
- 1-3 years of planning and coordinating events and/or conferences.
Desired Skills
- Strong organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.
- Attention to detail, ensuring accuracy in data entry, reporting, and communication.
- Excellent written and verbal skills, conveying information clearly and concisely.
- Problem-solving skills with the ability to identify issues and develop solutions.
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and experience with video conferencing tools (Zoom, Google Meet).
- Proficiency with social media platforms (LinkedIn, Instagram, Facebook).
- Proficiency in a membership database and/or a content management system (CMS) (MemberClicks a plus!)
Personal Attributes
- Ability to manage multiple tasks simultaneously and work independently.
- Flexibility in schedule, including the ability to work evenings and weekends during major events, such as the conference.
- Friendly, open, and professional demeanor.
Compensation
- Part-time, remote position, 20 hours a week with a rate of $24 - $28 per hour.
- Benefits package includes monthly health insurance benefits, 42 hours paid time off annually (accruing at 3.5 hours per month, starts on day one), and 11 paid holidays.
- Position also includes internet reimbursement.
Equal Opportunity Employer
We are an equal opportunity employer committed to creating a diverse and inclusive workplace. We celebrate diversity and provide equal opportunities for all employees, honoring the race, color, religion, gender, sexual orientation, gender identity, national origin, disability, and age of all individuals. We believe in and cultivate an environment where everyone can thrive and contribute to our shared success.